D.Y. Patil College of Engineering

AY:2023-24

Minutes of Meetings (27th December 2023)

Dr. S.S.Sarnobat , Vice Principal and IQAC Coordinator, welcomed Principal and all IQAC Members for the meeting held in the end of academic semester-I of Academic Year 2023_24 and followed by Sem _II beginning meeting on 27^th December 2023, at 3.00 pm in Board Room at Principal office, D Y Patil College of Engineering, Akurdi, Pune.

Dr. S.S. Sarnobat Vice Principal and IQAC Coordinator Presented detailed report on Academic Plan of Semester- I, AY-2023_24 and implementation status.

Points Discussed in Meeting

Plan of Action

Implementation Status

Planning for External Academic Audit & Academic Monitoring

● All departments are insisted to conduct one External Audit by inviting experts from Tier I institutions

●Lecture delivery should be monitored by Academic coordinators whether planned and actual conduction are matching

●All departments conducted External audit by experts from Academia and submitted report of the same

●Reort of Lectures conduction as per plan ,Monitoring report ,students attendance and Defaulter list are submitted by Academic coordinators

Attendance Monitoring

Parents should be informed about all activities planned for students

Regular practice: Students attendance are Monitored, Defaulter list is displayed and notification of absenteeism is sent to Students, Information to Parents is through Whatsapp group

Progress report of all students are emailed to their Parents

Students Support

●IQAC Coordinator proposed students session on Mindfulness Program

●Extension activity

● Session on Art of Mind Management is conducted by Expert Shriman Anant Vaknalli ,Senior General Manager at Cummins India Ltd.on 6-10-2023 by NSS volunteers

●New Voter Registration Special Camp on 14-09-2023 by NSS volunteers

Research and Development

● FDPs and SDPs planned

● FDP on Role of Teachers in NEP is conducted by IT department

● FDP on "Innovative Teaching Methodology-A creative Pedagogy", organized by Department of Artificial Intelligence & Data Science, Robotics and Automation

● One Week Faculty Development Program on “Effective Drafting of Research Paper and IPR” Organized by Department of Civil Engineering

● Short Term Training Program on “Recent Trends in AI Tools” organized by Department of Information Technology

Student Support on career and Higher studies

Proposed sessions of International speakers

●“How to prepare for Global Career” was conducted for students of TE and BE(All Branches) by the Expert Mr Faizul Hazzan,Asst.Vice President Y Axis on 28/4/23

● “AI and the Future of Work” was conducted for students of TE and BE(All Branches) by Ms Neelima Sailaja ,Transitional Asst.Professor,Ms Rachel Jessop,Senior Strategic Project and International Manager,Notigham University

● “Career in Governemnt Sector-and How to pepare for MPSC/UPSC Exam” was conducted for students of TE and BE(All Branches) by Dr Anurag Singh ,IAS Topper Mantra Academy on 10/10/2023

● “ Why should you become IAS/IPS officer” was conducted for all students of All Branches by Ms.Sonal Goel ,IAS Secretary Govt of Tripura.

The Meeting was extended for the plans for Academic year 23_24 semester –II beginning. Following is the action plan for semester II.

Sr. No.	Points Discussed in Meeting	Current Status	Action to be Taken
1.	Academic Habits	Novel Ideas for semester -II	●Students study hours planning ●Handwritten Notes by students ●Doubt clearing sessions
2.	Mentoring System	● Each Faculty member as Teacher Guardian(TG) is allotted with minimum 20 students ●TG Monitors their mentee attendance and academic performances and Progress report of every student is sent to parents through email	●Counselling session for TGs is to be conducted ●IQAC Coordinator will check the TG files
3.	Research and Development	All departments plan FDP/STTP/SDP for faculty and Staff every Semester	●Conduction of IEEE conference is under progress
4.	Student Support	Value added courses ,Placement talks are conducted for all years students every semester	●Orientation program to all students regarding placements and Training should be conducted ● All departments are insisted to conduct Workshops /Guest lectures by inviting Industry experts and the budget for the same is allotted

Principal Madam suggested to all Head of Departments to submit Monthly Progress report.

Glimpses of IQAC Meeting

Minutes of Meetings (17th July 2023)

Dr. S.S.Sarnobat , Vice Principal and IQAC Coordinator, welcomed all IQAC Members for the meeting held in the beginning of academic semester-I of Academic Year 2023_24 on 17th July 2023, at 12.00 pm in Board Room at Principal office, D Y Patil College of Engineering, Akurdi, Pune.

Dr. S.S. Sarnobat Vice Principal and Coordinator of IQAC delivered Presentation on Academic Plan of Semester- I, AY-2023_24 and briefed about the Agenda for the meeting and requested members to give suggestions if any.

Sr. No.	Points Discussed in Meeting	Current Status	Action to be Taken
1.	Finalizing Academic Planner/Calendar of the Institute	Academic Planner for Institute is prepared	· Academic Planner is prepared and ready to implement. All Department calander is also have prepared by respective departments including curricular and cocurricular activities plan
2.	Planning for External Academic Audit & Academic Monitoring	Academic audit is conducted twice per semester (At the beginning and End of semester)	·Load Distribution is allotted as per Competency Matrix by Head of Departments and the same is checked and verified by IQAC coordinator · All departments are insisted to conduct one External Audit by inviting experts from Tier I institutions Lecture delivery should be monitored by Academic coordinators whether planned and actual conduction are matching
3.	Attendance Monitoring	Students attendance are Monitored, Defaulter list is displayed and notification of absenteeism is sent to Students, Information to Parents is through Whatsapp group	·Hon.Campus Director suggested that LMS should include Attendance console and notifications should be sent to Parents ,Also Parents should be informed about all activities planned for students
4.	Mentoring System	· Each Faculty member as Teacher Guardian(TG) is allotted with minimum 20 students · TG Monitors their mentee attendance and academic performances and the same is communicated to parents	·Director sir suggested that All TGs should identify the strengths and weakenesse of their Mentee and accordingly they should be given guidance · IQAC Coordinator mentioned that students sessions on Mindfulness Program and credit courses on the same are identified
5.	Research and Development	All departments plan FDP/STTP/SDP for faculty and Staff every Semester	· One week FDP on IKS is planned. Dr.Shiyekar is coordinating the FDP · Various FDPs are plnned by IT,EnTC ,RnA and Mechanical Departments · IT and EnTC departments are planning to conduct IEEE sponsored International Conference in the month of December 2023 · Director sir had mentioned that Campus level RnD team is formed which will be headed by Dr.Mrs.Malathi madam · Faculty members are encouraged to complete PhD by providing leaves and Faculty members are encouraged to register for MOOC courses
6.	Feedback system	Faculty Feedback and feedback on facilities from students is usually taken	· Director sir suggested to conduct feedback in middle of semester i.e in the month of September in Sem-I and In March in semester – II · Feedback should be taken through LMS(Collpoll) for both Teaching learning and on facilities
7.	Student Support	Value added courses ,Placement talks are conducted for all years students every semester	· Industry Representative Mr.Himanshu Jadhav, CEO , Jendamark India Pvt.Ltd. had suggested that students Mobility programs can be supported · Director sir suggested to arrange various sessions of International speakers

Principal Dr.Mrs.P.Malathi suggested to include Long term and Short term goals of IQAC cell and also insisted to submit infra-structure requirements. Dr.S.S. Sarnobat ,IQAC Coordinator concluded the meeting with vote of thanks.

Glimpses of IQAC Meeting

AY:2022-23

Minutes of Meetings (13th March 2023)

Dr. Mrs. P. Malathi, Principal and Chairman of IQAC, welcomed all IQAC Members for the meeting held in the beginning of academic semester-II of Academic Year 2022_23 on 10th March 2023, at 03.00 pm in Principal office, D Y Patil College of Engineering, Akurdi, Pune.

Dr. S.S. Sarnobat Vice Principal and Coordinator of IQAC briefed about the Agenda for the meeting and requested members to give suggestions if any.

Sr. No.	Points Discussed in Meeting	Current Status	Action to be Taken
1	Finalizing Academic Planner/Calendar of the Institute	Academic Planner for Institute is prepared	1. Academic Planner is prepared .Only In Sem and End Sem exam dates need to be included in align with University planner and all Departments planner
2	Academic Audit & Monitoring	Academic audit is conducted twice per semester (At the beginning and End of semester)	1. Both Internal and External (at the end of Semester)Academic audit should be conducted in each semester
			2. Load Distribution is allotted as per Competency Matrix and Second Year subjects should be given to Senior Faculty members preferably.
			3. Academics is monitored in 3 layers. Principal, Vice principal and Program Coordinator along with their monitoring team. Geo tagged photos of the lecture is uploaded in shared drive and monitored
3	Discussion on Participation in NIRF		1. Enhancing the quality publications in Scopus/WoS , Teaching Learning Resources need to be taken care
4	ISO certification and Status of Preparation for NAAC	1. Internal Academic and Administrative audit is done regularly	1. ISO certification need to be done to standardize the AAA
		2. Criteria wise data collection and documentation is started	2. All criteria coordinators and members are working on preparation of SSR
5		Currently staff are trained on MS office and documentation	1. Domain specific training should be planned by departments
			2. Staff should be encouraged to undergo MSCIT certification.

Minutes of Meeting (27th Dec 2022)

Dr.P.Malathi, Principal and Dr. S.S. Sarnobat Vice Principal and IQAC Coordinator welcomed all IQAC Members for the conclusion meeting of Academic Year 2022-2023 semester –I.

Sr. No.	Points Discussed in Meeting	Current Status	Action to be Taken
1	Finalizing Academic Planner/Calendar of the Institute	Academic Planner for Institute is prepared	1. Academic Planner is prepared .Only In Sem and End Sem exam dates need to be included in align with University planner and all Departments planner
2	Academic Audit & Monitoring	Academic audit is conducted twice per semester (At the beginning and End of semester)	1. Both Internal and External (at the end of Semester)Academic audit should be conducted in each semester
			2. Load Distribution is allotted as per Competency Matrix and Second Year subjects should be given to Senior Faculty members preferably.
			3. Academics is monitored in 3 layers. Principal, Vice principal and Program Coordinator along with their monitoring team. Geo tagged photos of the lecture is uploaded in shared drive and monitored
3	Discussion on Participation in NIRF		1. Enhancing the quality publications in Scopus/WoS , Teaching Learning Resources need to be taken care
4	ISO certification and Status of Preparation for NAAC	1. Internal Academic and Administrative audit is done regularly	1. ISO certification need to be done to standardize the AAA
		2. Criteria wise data collection and documentation is started	2. All criteria coordinators and members are working on preparation of SSR
5		Currently staff are trained on MS office and documentation	1. Domain specific training should be planned by departments
			2. Staff should be encouraged to undergo MSCIT certification.

Attendance report of IQAC meeting for conclusion of 2022-23 Semester-I held 27^th Dec 2022 at 3.00 pm. in Principal office, D Y Patil College of Engineering, Akurdi, Pune.

Name of Attendee	Designation
RAdm. Amit Vikram(Retd)	Campus Director
Dr. Mrs. P. Malathi	Principal and IQAC Chairman
Dr. Sandeep S Sarnobat	Vice-Principal and IQAC Coordinator
Mr. Prashant Bhalerao	Administrative Office
Dr. Vinay A. Kulkarni	Faculty
Dr. Mrs. Preeti Patil	Faculty
Dr. Madhuri A Potey	Faculty
Dr. B B. Musmade	Faculty
Mrs. Shanthi .K Guru	Faculty
Mr. Pradnesh R. Padave	Faculty
Ms. Ashwini Patil	Faculty
Dr. Amit D. Andre	Alumni Representative
Mr. Himanshu Jadhav	Alumni Representative
Mr. Nikhil Deshmukh	Alumni Representative
Mr. Tanmay Mehta	Employer Representative

Minutes of Meeting (7^th Sep 2022)

Dr.P.Malathi, Principal and Dr. S.S. Sarnobat Vice Principal and IQAC Coordinator welcomed all IQAC Members for the meeting of Academic Year 2022-2023 semester -I.

Sr. No.	Points Discussed in Meeting	Current Status	Action to be Taken
1	Finalizing Academic Planner/Calendar of the Institute	Academic Planner for Institute is prepared	Academic Planner need to be Prepared in align with University planner and all Departments planner and the same should be uploaded in collpoll so that its known to all stakeholders
			Dr.Preeti Patil suggested that activities addressing common POs can be planned under Institute activities
2	Functioning of Committees in align with IQAC	Meetings of all Committees conducted twice per semester	Committees like CDC , RDC, III and Innovation cell must support and focus on enhancing the students academic performance and skill development
3	Academic Audit	Academic audit is conducted twice per semester (At the beginning and End of semester)	Both Internal and External (at the end of Semester)Academic audit should be conducted in each semester
4	Status of Preparation for NBA/ NAAC/NIRF	Four departments (EnTC, IT, Civil, Instrumentation and Control) submitted e- SAR for NBA accreditation.	All departments should update all files with respect to NBA Visit and be ready with presentations and appropriate documentations wherever required
5	Emphasizing Teaching Learning Process	Student centric Teaching and Learning is assessed	Categorization of students (Active learner, Moderate learner and slow learners)under Students quality circles for raising the bar of quality learning
			Resume writing should be taught in Second Year
			Teacher Guardian mentoring/counseling should reflect on Students result improvements
			TG scheme training should be given to Faculty members
			Phone call to the Parents of absent students should be made for Second year students
			An Induction program to newly recruited faculty members needs to be conducted
			Appreciation and a Letter of Improvement based on students feedback should be issued to Teachers
6	FDP/Workshop/STTP/ Conference/Certificate courses/Research Proposals	Each Departments used to plan and conduct their FDP/Workshop/STTP independently	All departments are insisted to plan for FDP/Workshop/STTP/ Conference/Certificate courses/Research Proposals and submit it to RnD coordinator

Attendance report of IQAC meeting held on 7^th Sep 2022 at 3.00 pm in Principal office, D Y Patil College of Engineering, Akurdi, Pune.

Name of Attendee	Designation
Dr. N. S. Vyawahare	Campus Director
Dr. Mrs. P. Malathi	Principal and IQAC Chairman
Dr. Sandeep S Sarnobat	Vice-Principal and IQAC Coordinator
Mr. Prashant Bhalerao	Administrative Office
Dr. Vinay A. Kulkarni	Faculty
Dr. Mrs. Preeti Patil	Faculty
Dr. Madhuri A Potey	Faculty
Dr. B B. Musmade	Faculty
Mrs. Shanthi .K Guru	Faculty
Mr. Pradnesh R. Padave	Faculty
Ms. Ashwini Patil	Faculty
Dr. Amit D. Andre	Alumni Representative
Mr. Himanshu Jadhav	Alumni Representative
Mr. Nikhil Deshmukh	Alumni Representative
Mr. Tanmay Mehta	Employer Representative

AY:2021-22

Minutes of Meetings (30^th May 2022)

Dr.P.Malathi, IQAC Coordinator welcomed all IQAC Members for the meeting in the conclusion of academics of semester- II of Academic Year 2021-2022.

Name of Attendee	Designation
Dr. N. S. Vyawahare	Campus Director
Dr. Mrs. P. Malathi	Principal and IQAC Chairman
Dr. Sandeep S Sarnobat	Vice-Principal and IQAC Coordinator
Mr. Prashant Bhalerao	Administrative Office
Dr. Vinay A. Kulkarni	Faculty
Dr. Mrs. Preeti Patil	Faculty
Dr. Madhuri A Potey	Faculty
Dr. B B. Musmade	Faculty
Mrs. Shanthi .K Guru	Faculty
Mr. Pradnesh R. Padave	Faculty
Ms. Ashwini Patil	Faculty
Dr. Amit D. Andre	Alumni Representative
Mr. Himanshu Jadhav	Alumni Representative
Mr. Nikhil Deshmukh	Alumni Representative
Mr. Tanmay Mehta	Employer Representative

Following is the Members will be present for the IQAC meeting on 30^th May 2022 at 3 pm at D Y Patil College of Engineering, Akurdi, Pune.

Venue: Principal Office.

Name of Attendee	Designation
Dr. N. S. Vyawahare	Campus Director
Dr. Mrs. P. Malathi	Principal and IQAC Chairman
Dr. Sandeep S Sarnobat	Vice-Principal and IQAC Coordinator
Mr. Prashant Bhalerao	Administrative Office
Dr. Vinay A. Kulkarni	Faculty
Dr. Mrs. Preeti Patil	Faculty
Dr. Madhuri A Potey	Faculty
Dr. B B. Musmade	Faculty
Mrs. Shanthi .K Guru	Faculty
Mr. Pradnesh R. Padave	Faculty
Ms. Ashwini Patil	Faculty
Dr. Amit D. Andre	Alumni Representative
Mr. Himanshu Jadhav	Alumni Representative
Mr. Nikhil Deshmukh	Alumni Representative
Mr. Tanmay Mehta	Employer Representative

Minutes of Meetings (Date : 3rd Jan 2022)

Dr.P.Malathi, IQAC Coordinator welcomed all IQAC Members for the meeting in the beginning of academics of semester -II of Academic Year 2021-2022.

Sr. No.	Points Discussed in Meeting	Current Status	Action to be Taken
1	NBA Accreditation	Four departments are identified for NBA accreditation	NBA Prequalifier need to be filled for the identified four Departments.
2	Various Committee meetings	Meeting of all Committee coordinators with Governing Body	All committee meetings has to be conducted twice per semester and the MoMs need to be prepared for meetings
3	Academic Calendar	Prepared and Ready to Implement	Academic planner has to be approved by BOG and the copy of the academic planner for Academic year 21-22, sem-II has to be circulated to all the members for review.
4	FDP/Workshop/STTP Conduction	Each Departments used to plan and conduct their FDP/Workshop/STTP independently	Departments can conduct Online FDP/Workshop/STTP for students and Faculty members.
5	Vidwan Profile	All Faculty created Vidwan Profile	The profile should be updated with 100% completion status in all aspects . Paper publications, Patents and Copyrights details need to be updated timr to time

Following is the Members will be present for the Online IQAC meeting held on 3^rd Jan 2022, at 03.00 pm in Principal office, D Y Patil College of Engineering, Akurdi, Pune.

Name of Attendee	Designation
Dr. N. S. Vyawahare	Campus Director
Dr. Mrs. P. Malathi	Principal and IQAC Chairman
Dr. Sandeep S Sarnobat	Vice-Principal and IQAC Coordinator
Mr. Prashant Bhalerao	Administrative Office
Dr. Vinay A. Kulkarni	Faculty
Dr. Mrs. Preeti Patil	Faculty
Dr. Madhuri A Potey	Faculty
Dr. B B. Musmade	Faculty
Mrs. Shanthi .K Guru	Faculty
Mr. Pradnesh R. Padave	Faculty
Ms. Ashwini Patil	Faculty
Dr. Amit D. Andre	Alumni Representative
Mr. Himanshu Jadhav	Alumni Representative
Mr. Nikhil Deshmukh	Alumni Representative
Mr. Tanmay Mehta	Employer Representative

Minutes of Meetings (Date : 24^th December2021)

Dr. Mrs.P.Malathi, IQAC Coordinator welcomed all IQAC Members for the meeting of conclusion of academics of semester I of Academic Year 2021-22.

Name of Attendee	Designation
Dr. N. S. Vyawahare	Campus Director
Dr. Mrs. P. Malathi	Principal and IQAC Chairman
Dr. Sandeep S Sarnobat	Vice-Principal and IQAC Coordinator
Mr. Prashant Bhalerao	Administrative Office
Dr. Vinay A. Kulkarni	Faculty
Dr. Mrs. Preeti Patil	Faculty
Dr. Madhuri A Potey	Faculty
Dr. B B. Musmade	Faculty
Mrs. Shanthi .K Guru	Faculty
Mr. Pradnesh R. Padave	Faculty
Ms. Ashwini Patil	Faculty
Dr. Amit D. Andre	Alumni Representative
Mr. Himanshu Jadhav	Alumni Representative
Mr. Nikhil Deshmukh	Alumni Representative
Mr. Tanmay Mehta	Employer Representative

Following is the Members will be present for the Online IQAC meeting on 24^th Dec 2021(Friday) at 3 pm at D Y Patil College of Engineering, Akurdi, Pune.

Venue : Principal Office

Name of Attendee	Department and Designation
Dr. N. S. Vyawahare	Campus Director
Dr. Mrs. P. Malathi	Principal(I/C) and IQAC Chairman
Mr. Prashant Bhalerao	Administrative Office
Dr. Vinay A Kulkarni	NAAC Coordinator
Dr. Madhuri A Potey	HOD, Computer Engineering
Dr. Preeti S Patil	HOD, Information Technology
Dr. B B Musmade	HOD, Instrumentation Engineering
Mrs. Shanti K Guru	Faculty
Mr. Pradnesh R Padave	Faculty
Mr. Amit D Andre	Alumni Representative
Mr. Nikhil Deshmukh	Alumni Representative
Mr. Tanmay Mehta	Employer Representative

Minutes of Meetings : 6^th July 2021

Dr. P.Malathi, Vice Principal and coordinator of IQAC, welcomed all IQAC Members for the meeting in the beginning of academics of semester II of Academic Year 2020-21.

Previous minutes of meeting and its progress

Sr. No.	Points Discussed in Meeting	Current Status	Action to be Taken
1	Various Committee meetings	Committee meetings was conducted once per annum	All committee meetings have to be conducted by Departments once per semester was the suggestion from the members.
2	Academic Calendar	Prepared and Ready to Implement	Academic planner has to be approved by BOG and the copy of the academic planner for Academic year 21-22, sem-I has to be circulated to all the members for review.
3	FDP/Workshop/STTP Conduction	Each Departments used to plan and conduct their FDP/Workshop/STTP independently	Departments in align can conduct common FDP/Workshop/STTP for students and Faculty members.
4	International/National Conference	International/National Conference conducted randomly.	One International/National e-Conference in series preferably has to be planned per year under RnD cell.
5	Planning of technical, activities(Co-curricular)	Webinars, Workshops, Expert lectures on technologies	Technical activities need to be planned for students under Departments students Associations in align with the subjects.
6	Certificate Courses	Planning to conduct certificate courses	Policy has to be made to conduct Certificate courses.
7	AQAR report	AQAR report preparation	AQAR report preparation must be done time to time

AY: 2020-21

Minutes of Meetings (Date : 27^th May 2021)

Dr. Vijay M Wadhai, Principal & IQAC Chairman and Dr. Mrs.P.Malathi, Vice Principal and coordinator of IQAC, welcomed all IQAC Members for the meeting of conclusion of academics of semester II of Academic Year 2020-21.

Minutes Of Meetings